The POLLEN 2023 Conference (hereafter “Conference”) is hosted by the Discipline of Geography and the Centre for Civil Society at the University of KwaZulu-Natal (hereafter “Host”) and organised by African Agenda (Pty) Ltd (hereafter “Organiser”). REGISTRATION TERMS AND CONDITIONS 1. Completed registrations will be acknowledged within 5 working days, at which stage the registration is a confirmed commitment subject to the cancellation terms below: 1.1 Cancellations must be received in writing by the Organiser at this email address: register@pollen2022.com. 1.2 Cancellations received before 15 May 2023 will receive a full refund less a 10% handling fee. 1.3 Cancellations received from 15 May 2023 will receive a 50% refund. 1.4 No refunds will be provided for cancellations received on or after 28 May 2023. 2. Invoice payment terms: 10 working days from date of invoice. 3. All registration payments must be made to ConfManage CC. 3.1. Unless agreed to in writing, all registration payments must be made in South African Rand (ZAR). 3.2. Any short payment resulting from bank charges and/or exchange rate fluctuations will be charged back to the registrant. 4. Registrations may be transferred only if the Organiser is informed in writing at this email address: register@pollen2022.com. 5. Registrations may not be shared, i.e., shared name tags will not be issued, and name tags may not be shared. DATA CONSENT The Host and Organiser are committed to protecting your privacy and the security of the personal data you provide to participate in the Conference. The following information will assist you to be fully informed before you submit any personal data. Please review the following and give your consent for your personal data to be processed. * What is personal data? You will be required to submit personal data, including contact and demographic information that identifies you personally (e.g. name, address, email address, phone number, etc.) to participate in the Conference. The Organiser will use this information for the following purposes: (a) enabling your Conference participation; (b) communicating Conference-related information to you; (c) marketing Conference news and opportunities that may interest you; and (d) sharing limited personal data with third parties that perform services on behalf of the Host and the Organiser. * Why are we processing your personal data? We require your personal data to facilitate your participation in the Conference. This may include some or all of the following types of participation: abstract submission, and registration follow ups. * What other parties will have access to your personal data? Your personal data will only be shared with third parties in order to facilitate the organisation of the Conference. These third parties could include, but are not limited to, the provider of the Conference. Third parties that contact you post-Conference are required by the Organiser to offer you the option to “opt out” of communications. * How long will your personal data be stored? The Host and Organiser may store and use your personal data for as long as they remain active in conducting any of the above purposes. You retain the right to ask us about your personal data at any time. Please contact our Data Controller Contact/Nominated Data Protection Officer: Davinia Lamb Registration Manager POLLEN 2023 Conference Email: register@pollen2022.com DISCLAIMER AND WAIVER As a condition of my participation in the Conference, I hereby release the Host and the Organiser, and their officers, directors, employees, and agents, from and against all liability for damage or injury that may arise from my participation. The Host and the Organiser intend to audio and video record the Conference and may use this content in their news and promotional material, and in print, electronic, and other media. By registering for the Conference, I grant the Host and the Organiser the right to use any image, photograph, audio or video recording, or other likeness of me, without limitation, for the Conference and the Host’s promotional materials and publicity efforts, without compensation. I agree that media may be displayed, distributed, or used by the Host and the Organiser for any reasonable promotional purpose, and that all media become the property of the Host. LIMITATION OF LIABILITY The Host reserves the right to cancel the Conference without notice or compensation in the event of any delay, default, failure, or cancellation of implementation of any deliverable to or for the Conference which has been caused, directly or indirectly, by any incident of "force majeure". For the purposes hereof, the term "force majeure" shall mean any incident, circumstance, or cause which renders delivery of the Conference substantially or totally impossible or impracticable and which is beyond the control of the Host or Organiser. The term shall include but not be limited to the following: • Strike, or other industrial action of any kind; • Fire, flood, drought, water shortages, or adverse weather conditions; • Power failure; • Unavoidable breakdown or destruction of facilities or equipment; • Failure of carriers, delays in performance or delivery by sub-contractors, or any other breach by a third party of a material obligation towards the Host or Organiser; • Promulgation, amendment, or rescission of any relevant legislation or regulation by local, provincial, or national government; and • Any occurrence of any nature which renders it reasonably necessary for the Conference to be cancelled. In such circumstances the Host and the Organiser are hereby indemnified and shall not be liable to any registrant, participant, partner, supplier, or other service provider for any loss or damage, save that the Organiser shall only be liable to reimburse the relevant party such amounts as may actually have been received by the Organiser, but after deduction of any costs that have been reasonably incurred by it up to the point of cancellation in preparing the Conference. This limited liability does not extend to any payments that may have been made directly or indirectly (on behalf of, e.g., registrants, participants, partners, suppliers, service providers, etc.) to third parties such as suppliers or service providers. ACKNOWLEDGEMENT By checking the ACCEPT box, I acknowledge that I have read, understand, and accept the Registration Terms and Conditions, Data Consent, Disclaimer and Waiver, and Limitation of Liability.