1. Accommodation bookings are subject to availability and will be allocated on a first-come, first-served basis. 2. The 18th International Child Neurology Congress (“Congress”) is hosted by the International Child Neurology Association (“Host”) and organised by K.I.T. Group - African Agenda (“Organiser”). Accommodation bookings are made on behalf of delegates by the Organiser. 3. Rates are listed per room, per night in South African Rand (ZAR) and include 15% VAT (value added tax), breakfast, and 1% government tourism levy. 4. Accommodation bookings will be confirmed and invoiced upon submission, at which stage the booking is a commitment subject to the cancellation terms below. 5. Full payment for accommodation is required within 10 days of invoice. 5.1 Payments must be made to "African Agenda (Pty) Ltd t/a ICNC 2024". 5.2 Payments must be made in South African Rand (ZAR). 5.3 Payments can be made by bank transfer or credit card. When making the booking, the delegate chooses their preferred method of payment. 5.4 Accommodation bookings are subject to a 3.5% handling fee which will be invoiced along with the accommodation amount due. 5.5 Any short payment resulting from bank charges and/or exchange rate fluctuations will be charged back to the delegate. 5.6 Failure to make payment will result in the accommodation booking being cancelled. 6. Cancellations must be received in writing. The email address is hotels@africanagenda.com. 7. Cancellation fees will be imposed as follows: 7.1 For cancellations received until 1 February 2024, 100% of the accommodation amount minus a cancellation fee of ZAR 900.00 will be refunded. 7.2 For cancellations received between 2 February 2024 and 1 April 2024, 50% of the accommodation amount will be refunded. 7.3 From 2 April 2024, no refunds will be made for cancellations or no-shows. The delegate will be liable for the full amount due. 8. For a reduction in the length of stay or in case of a no-show, no refunds will be made. The entire number of nights booked and confirmed will be charged for. 9. Should the selected hotel be sold out, the Organiser reserves the right to book a hotel in a similar category and price range. DATA PROCESSING CONSENT We are committed to protecting your privacy and the security of the personal data you provide to participate in the ICNC 2024 Congress. The 18th International Child Neurology Congress (“Congress”) is hosted by the International Child Neurology Association (“Host”) and organised by K.I.T. Group - African Agenda (“Organiser”). The following information will assist you to be fully informed before you submit any personal data. Please review the following and give your consent for your personal data to be processed. You will be required to submit personal data, including contact and demographic information that identifies you personally (e.g., name, address, email address, phone number, etc.) to participate in this Congress. The Organiser will use this information for the following purposes: (a) enabling your Congress participation; (b) communicating Congress-related information to you; (c) marketing Congress news and opportunities you may be interested in; and (d) sharing limited personal data with third parties that perform congress services on behalf of the Host and the Organiser. Why are we processing your personal data? We require your personal data to facilitate your participation in this Congress. This includes booking a partnership or exhibition package, registering to attend the Congress, and booking accommodation. Other parties that will have access to your personal data Your personal data will only be shared with other parties in order to process your partnership or exhibition booking or your Congress registration and facilitate your participation in the Congress; this could include but is not limited to exhibition suppliers, accommodation, and transport service providers. How long will we store your personal data? The Host and Organiser may use this information for as long as they remain active in conducting any of the above purposes. The right to enquire about your personal data You retain the right to ask us about your personal data at any time. Please contact us at icnc24@africanagenda.com with any enquiries you may have. Data Controller Contact and Nominated Data Protection Officer Davinia Lamb ICNC 2024 Congress Organiser | K.I.T. Group - African Agenda 120 Belvedere Road, Claremont, 7708, South Africa icnc24@africanagenda.com