The 2024 Convention (hereafter “Convention”) is hosted by the Actuarial Society of South Africa (hereafter “Host”) and organised by K.I.T. Group - African Agenda (hereafter “Organiser”). REGISTRATION AND ACCOMMODATION TERMS AND CONDITIONS 1. Once the registrant has received email confirmation of registration, the registration is a confirmed commitment subject to the cancellation terms below. 2. Full payment for registration fees (and accommodation bookings, if applicable) is required within 10 working days of invoice. 2.1. Payments must be made to “Actuarial Society of South Africa c/o K.I.T. Group - African Agenda” 2.2. Payments must be made in South African Rand (ZAR). 2.3. Any short payment resulting from bank charges and/or exchange rate fluctuations will be charged back to the registrant. 2.4. Failure to make an accommodation payment will result in the accommodation booking being cancelled. 3. Cancellations must be received in writing by the Organiser. The email address is register@actuarialsocietyconvention.org.za. Non-attendance at the Convention (for any reason) without a written and acknowledged cancellation does not imply any release from financial obligations. 4. Cancellation fees will be imposed as follows: 4.1. Registrants that cancel 60 days or more (up to 21 September 2024) prior to the start of the Convention will receive a full refund minus a 10% administration fee. 4.2. Registrants that cancel between 59 and 30 days prior to the start of the Convention (22 September to 18 October 2024) will be refunded 50% of the amount paid; if fees are outstanding the registrant will be liable for 50% of the amount due. 4.3. No refunds will be provided for no-shows or registrants that cancel within 30 days of the start of the Convention (after 18 October 2024), and the registrant will be liable for the full amount due. 5. Registrations and accommodation bookings are transferable to another person only if the Organiser is informed in writing. The email address is register@actuarialsocietyconvention.org.za. 6. Registrations may not be shared, i.e., shared name badges will not be issued, and name badges may not be shared with or loaned to others. DATA PROCESSING CONSENT We are committed to protecting your privacy and the security of the personal data you provide to participate in the Convention. The following information will assist you to be fully informed before you submit any personal data. Please review the following and give your consent for your personal data to be processed. What is personal data? You will be required to submit personal data, including contact and demographic information that identifies you personally (e.g., name, address, email address, phone number, etc) to participate in the Convention. The Organiser will use this information for the following purposes: (a) enabling your Convention participation; (b) communicating Convention-related information to you; (c) marketing Convention news and opportunities you may be interested in; and (d) sharing limited personal data with third parties that perform Convention services on behalf of the Host and the Organiser. Why are we processing your personal data? We require your personal data to facilitate your participation in this Convention. This includes your registration. Other parties that will have access to your personal data. Your personal data will only be shared with third parties in order to process your registration, abstract submission, or sponsorship/exhibition booking, and facilitate your participation in the Convention; this could include but is not limited to accommodation suppliers, exhibition services suppliers, transport service providers, and Convention sponsors and exhibitors. Third parties that contact you post-Convention are required by the Organiser to offer you the option to “opt out” of communications. How long will we store your personal data? The Host and Organiser may use this information for as long as they remain active in conducting any of the above purposes. The right to enquire about your personal data. You retain the right to ask us about your personal data at any time. Please contact us at register@actuarialsocietyconvention.org.za with any enquiries you may have. Nominated Data Protection Officer 2024 Convention c/o K.I.T. Group - African Agenda, Convention Organiser Kim Kilpatrick 120 Belvedere Road, Claremont, 7708, South Africa Email: register@actuarialsocietyconvention.org.za DISCLAIMER AND WAIVER As a condition of my participation in the Convention, I hereby release the Host and the Organiser, and their officers, directors, employees, and agents from and against all liability for damage or injury that may arise from my participation. I acknowledge that participation in the Convention events and activities entails some risk and I do hereby assume responsibility for my own safety. If someone else participates in my place per the Convention registration transfer policy, the new registrant agrees to this disclaimer and waiver by default of transfer. The Host and the Organiser intend to take photographs and video of the Convention for use in the Host’s news and promotional material, and in print, electronic, and other media. By participating in the Convention, I grant the Host and the Organiser the right to use any image, photograph, audio or video recording, or other likeness of me, without limitation, for the Convention and the Host’s promotional materials and publicity efforts, without compensation. I agree that media may be displayed, distributed, or used by the Host and the Organiser for any reasonable promotional purpose, and that all media become the property of the Host. LIMITATION OF LIABILITY The Host reserves the right to cancel the Convention without notice or compensation in the event of any delay, default, failure, or cancellation of implementation of any deliverable to or for the Convention which has been caused, directly or indirectly, by any incident of "force majeure". For the purposes hereof, the term "force majeure" shall mean any incident, circumstance, or cause which renders delivery of the Convention substantially or totally impossible or impracticable and which is beyond the control of the Host or Organiser. The term shall include but not be limited to the following: • Strike, or other industrial action of any kind • Fire, flood, drought, water shortages, or adverse weather conditions • Power failure • Unavoidable breakdown or destruction of facilities or equipment • Failure of carriers, delays in performance or delivery by sub-contractors, or any other breach by a third party of a material obligation towards the Host or Organiser • Promulgation, amendment, or rescission of any relevant legislation or regulation by local or national government • Any occurrence of any nature which renders it reasonably necessary for the Convention to be cancelled In such circumstances the Host and the Organiser are hereby indemnified and shall not be liable to any registrant, participant, partner, supplier, or other service provider for any loss or damage, save that the Organiser shall only be liable to reimburse the relevant party such amounts as may actually have been received by the Organiser, but after deduction of any costs that have been reasonably incurred by it up to the point of cancellation in preparing the Convention. This limited liability does not extend to any payments that may have been made directly or indirectly (on behalf of, e.g., registrants, participants, partners, suppliers, service providers, etc.) to third parties such as hotels or airlines. The Host and Organiser shall not be responsible for any theft, breakage, destruction, or damages of any kind whatsoever and howsoever caused to personal and/or business items of registrants and their guests, or other participants. All registrants are to make themselves fully aware of the health and visa requirements in respect of travel to South Africa; if a registrant, their guests, or other participant is unable to participate in the Convention due to not meeting these requirements in any way, the Host and the Organiser will not accept responsibility in any respect. ACKNOWLEDGEMENT By checking the ACCEPT box, I acknowledge that I have read, understand, and accept the Registration and Accommodation Terms and Conditions, Data Processing Consent, Disclaimer and Waiver, and Limitation of Liability.